CMS IP Technologies

Document Imaging

What is Document Imaging

Digital or Document Imaging is a business tool that can save both time and money while preserving natural resources. It secures your vital information and creates more office space. All this is done by converting paper documents to a digital format, also called digital scanning. These same documents can then be used for email or fax.

Digital Document Indexing & OCR Services

Indexing of scanned documents enable the client to rapidly retrieve critical data. CMS uses both intelligent human-driven and automated OCR (Optical Character Recognition) technologies to create indexing for digital images.

Satisfaction Guarantee

CMS doesn’t just “copy your files”. We work with you from the beginning to determine what will fit into your monthly budget and coordinate with you to retrieve your documents for scanning. After scanning, all documents are returned to you in their original boxes in addition to your new Digital Data.

Document Imaging

Top 3 Reasons to Convert Your Files...

  1. Nature and Paper Don’t Mix-

    Hurricanes Rita and Katrina dramatically illustrated how records in paper format can be lost. Fire, floods and other acts of nature can destroy files, leaving your organization without important school, legal, financial and medical records.

  2. To Comply with the Government-

    Government regulations require companies to keep track of all financial transactions, such as invoices, purchase orders, etc. The use of paper documents makes it difficult to demonstrate control over the use and access of those documents.

  3. Make Managing Records Easier-

    Regulations require organizations to retain records for a length of time, then archive or destroy them. It can be difficult to manually track the age of paper documents to comply.